PURPOSE OF THIS NOTICE: We are providing this Applicant Privacy Notice (the “Notice”) to describe the personal information that we collect about job applicants (including applicants for work experience, internships and apprenticeships) at IHG or IHG-branded hotels (which may include franchised hotels or hotels which are managed by IHG but which are independently owned) and applicants for IHG career development programmes such as IHG Academy, General Manager Assessments and IHG Future Leaders Aspire (”Applicants”).
SCOPE OF THIS NOTICE: This Notice applies to the personal information that we collect from and about Applicants, in the context of reviewing, assessing, considering, managing, storing or processing their applications or otherwise considering them for a position with us.
What is personal information? In this Notice, “personal information” is any information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular individual or household.
Are our practices the same for all Applicants? The categories of personal information we collect and our use of personal information may vary depending upon the position(s) or location, as well as the associated qualifications and responsibilities. The information in this Notice is intended to provide an overall description of our collection and use of personal information about Applicants.
CATEGORIES OF PERSONAL INFORMATION COLLECTED: Generally, and where permitted under applicable law, we may collect the following categories of personal information about Applicants:
- Name, Contact Info and other Identifiers: identifiers such as a real name, alias, postal address, unique personal identifier, online identifier, Internet Protocol address, email address, account name, social security number, driver’s license number, passport number, or other similar identifiers.
- Protected Classifications: characteristics of protected classifications under applicable law such as race, color, sex, age, religion, national origin, disability, citizenship status, and genetic information.
- Sensitive Personal Information: information about race or ethnicity, religious beliefs, sexual orientation, political opinions, information about health including medical conditions, information about criminal convictions or offences.
- Usage Data: internet or other electronic network activity information, including, but not limited to, browsing history, search history, and information regarding interaction with an internet website, application, or advertisement, as well as physical and network access logs and other network activity information related to your use of any company device, network or other information resource.
- Geolocation Data: precise geographic location information about a particular individual or device.
- Audio/Visual Data: audio, electronic, visual, thermal, olfactory, or similar information such as, CCTV images and photographs, and audio recordings (e.g., recorded meetings).
- Employment History: professional or employment-related information.
- Education Information: information about education history or background that is not publicly available personally identifiable information.
- Information collected during application process: information collected during any interviews or assessments as part of the application process.
- Profiles and Inferences: inferences drawn from any of the information identified above to create a profile reflecting preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.
HOW IS YOUR PERSONAL INFORMATION COLLECTED: Generally, we may collect information about Applicants from the following sources:
- From you, the Applicant
- From a recruitment agency if used as part of the hiring process
- From a background check provider if used as part of the hiring process
- From referees, if references are collected as part of the hiring process
- From publicly available sources such as criminal records check information
PURPOSES FOR COLLECTING AND USING PERSONAL INFORMATION: Generally, we may use the above categories of personal information for the following purposes:
- Management of Job Applications, Recruiting and Hiring. To review, assess, recruit, consider or otherwise manage applicants, candidates and job applications, including:
- Scheduling and conducting interviews
- Identifying candidates, including by working with external recruiters
- Reviewing, assessing and verifying information provided, to conduct criminal and background checks, and to otherwise screen or evaluate Applicants’ qualifications, suitability and relevant characteristics
- Extending offers, negotiating the terms of offers, and assessing salary and compensation matters
- Satisfying legal and regulatory obligations
- Communicating with Applicants regarding their applications and about other similar position(s) for which they may be interested or to communicate about IHG news and recruitment events
- Maintaining Applicant personal information for future consideration
- In support of our equal opportunity employment policy and practices
- Security and Monitoring. In order to monitor and secure our resources, network, premises and assets, including:
- Monitoring for, preventing and investigating suspected or alleged misconduct or violations of work rules
- Monitoring for, preventing investigating, and responding to security and privacy incidents
- Providing and managing access to physical and technical access controls
- Monitoring activities, access and use to ensure the security and functioning of our systems and assets
- Securing our offices, premises and physical assets, including through the use of electronic access systems and video monitoring
- Auditing, reporting, corporate governance, and internal operations. Relating to financial, tax and accounting audits, and audits and assessments of our business operations, security controls, financial controls, or compliance with legal obligations, and for other internal business purposes such as administration of our records retention program.
- M&A and Other Business Transactions. For purposes of planning, due diligence and implementation of commercial transactions, for example mergers, acquisitions, asset sales or transfers, bankruptcy or reorganization or other similar business transactions.
- Defending and Protecting Rights. In order to protect and defend our rights and interests and those of third parties, including to manage and respond to employee and other legal disputes, to respond to legal claims or disputes, and to otherwise establish, defend or protect our rights or interests, or the rights, interests, health or safety of others, including in the context of anticipated or actual litigation with third parties.